By default, when a user prints a form that does not have a specific print view associated with it, the view that is currently displayed on the user’s computer is printed. If you create a print view, InfoPath prints that view instead of the current view. You can designate any existing view as the print view. The following procedure explains how to use an existing view as the basis for a print view.
On the View menu, click Manage Views.
In the Select a view list, in the Views task pane, click the view for which you want to create a print view.
Under Actions, click Create Print Version for This View.
In the Create Print Version dialog box, type a name for the print view, and then click OK.
In the Views task pane, double-click the print view.
In the View Properties dialog box, select the options that you want on the Print Settings and Page Setup tabs, and then click OK. For example, you might specify default margin settings for the print view, or add headers or footers.
To switch to the original view, in the Views task pane, click the view’s name in the Select a view list.
To select everything in the view, press CTRL+A.
To copy the selection to the Clipboard, press CTRL+C.
To switch to the print view, in the Views task pane, click the view’s name in the Select a view list.
To paste the selection from the original view into the print view, press CTRL+V.
Delete any controls or layout elements that you don’t need, or add additional controls.
Tip To quickly determine whether controls and other design elements will fit on a printed page, you can display a page width guide along the right side of the form template by clicking Page Width Guide on the View menu. A page width guide appears as a dashed vertical line on the form template. The line indicates where the right margin of the printed page is located, based on the default printer for your computer.
To add page breaks to the print view, click where you want a new page to start, and then on the Insert menu, click Page Break.
Note A page break appears as a dashed horizontal line on a form template. If you preview your form template, you won’t see this dashed line or any other indication of the page break. To see how the page break will affect printed forms that are based on your form template, click Print Preview on the Standard toolbar.